Manage and maintain documents

In business arrangement document becomes very important. Documents were arranged neatly makes us easily in the arrangement and search if one day need the document. Usually the companies they are recruiting an administrative officer who has a special job for structuring documents.

In reality, many types of documents, from documents in and out to document the bill. In addition we have to leave a mark on the document to tag or as a reminder signs usually by using a stamp or Inkjet Marking a quality that does not fade and disappear while stored in the long term.

Here are some steps that can be taken in an effort to better care for the document:

  1. Copy of the documents we have mentioned, with the hope in case of loss or damage, can help us when they want to take care of a replacement document on the missing documents. If necessary a specific document legalized, for proof of the authenticity of the document amplifier.
  2. Do laminate (plastic press) to maintain the durability of the document. Needs to be taken, not all documents can be laminated. Which can be laminated as membership cards, family cards, diplomas, certificates, and more.
  3. Scan your document with a scanner, and save the document data in the form of a CD or a flash in place that you consider safe. If you store on your computer / laptop, make sure the data is stored safely can, by giving a password that only you know.
  4. Keep the physical documents in a special place. You can use a file folder that is dedicated to storing documents.
    Then you can save it in a closet or a place that is dedicated to saving you something important. Better yet, if stored in a deposit box (usually there are at particular banks).
  5. Arrange the document properly. You can add a label that describes the identity of the document. And the best you arrange alphabetically, so you can easily search for it when necessary.
  6. Separate storage of the original document with the copy of the document. Make sure the original document storage in a safer place than documents Copy.
  7. Some of the documents containing the identity which is always taken anywhere, be sure to be in a safe and clean. If you keep it in your wallet, keep it clean. The document should shrink-wrapped for each document, though already laminated, to prevent the damaged because of the influence of friction between the documents, or the wallet itself.

Do not forget, when you enter the wallet into the pocket of the pants, you must always remember to put in a pocket that is buttoned and unbuttoned always to prevent the spilling of your wallet.